• Working With Your Local Designer
  • Images/ Layout Mgnt
  • Software
  • PreMedia Service
  • Color Proofs
  • Getting Files to Us
  • F.A.Q.

Working on a book layout with a local designer whom you know and trust can be fun and rewarding. In order to make sure furnished digital files meet our requirements, please share the information under the tabs at the left with your designer. We gladly consult with him or her to assure the project meets our specifications when the digital layout files are uploaded.









image collage


If you have transparencies or color prints, professional scanning is highly recommended. Tabletop scanners cannot "see" the optimum color spectrum, which may lead to disappointing results.

Image Resolution

All linked or embedded photo images should be 300 dpi, high resolution EPS or TIFF formats, high-resolution, JPEGs are also acceptable, CMYK Line art or bitmap art: 600 dpi. 300dpi or higher - pixel based images will lose resolution when their reproduction size is increased.

Other Instructions

  • All colors must be CMYK (not RGB or Spot Colors); we use ICC settings for US Web offset printing: (SWOP) v2
  • Rich Black: for large areas of solid black, set the CMYK color percentages to the following: 40%C, 40%M, 100%K. Never use this setting for small areas such as type.
  • Photoshop EPS files need to be saved as “Binary”
  • Photoshop TIFF files should be saved as “Macintosh Byte Order” (do not select LZW compression)
  • Setting text in Photoshop is not recommended, except for text with special effects.
  • Do not use the type style “bold” or “italic” in the layout application; only bold your type by selecting the bold version of the font.
  • Clearly identify all disks and their contents by the project name and provide a printed directory of each folder.
  • Send only the files needed for output. All images, logos, and fonts must be supplied in separate folders.




Innerworkings™ utilizes a Mac OS X operating system. We have the latest version of all major layour programs. Adobe Indesign® and QuarkXPress® are generally accepted commercial layout programs that work cross-platform. Layouts prepared in unconventional programs, such as CorelDraw® and Illustrator®, or software intended for image manipultion may work but will constitute additional charges. We can still accept camera-ready art  or film negatives but additional charges may apply.

To learn more about layout and image manipulation software, please visit












Once you have finalized your interior pages, and the paper and cover materials have been selected, it is time to request a cover template.


We will provide templates free of charge. These files can be placed in the background of your layout to assure spine, flaps, front and back cover matter are all aligned properly.


All files will be preflighted by a pre-press professional in our Grand Rapids studio. This assures files are complete and compatible with the designated printing plant.










Your printing price includes a color- accurate full size proof of all pages and a booked up page dummy. This is the most critical time in the entire process.
This proof will be used for color matching at the time of printing. Production will not proceed until this proof is returned to us with your final approval.

Test Proofs

If you do not fully trust your monitor, we can run test color proofs before we output the entire book at additional charge.

NOTE: editorial changes at time of printer proof will be billable at $85.00 per hour plus cost of revised proofs.











Getting your files to us is a simple but important process.

Layout of your Cover, Dustjacket and Endsheets

Please send us your cover, jacket and endsheets layout in the native program, not in PDF. This will allow our operators to tweak the dimensions for a perfect fit.

Layout for your Interior Pages

Please send PDF files for interior pages. Please find our suggested pdf settings here.

Collecting all Files

Please make sure to send all files being used: fonts, graphics, etc.. Commands such as “Collect for Output” (QuarkXPress) and “Package” (InDesign)  gather all links and fonts automatically for you.


We accept all common media such as DVD, CD and jump drives. Small files can be attached to email. Please contact your Customer Service Representative.

Email Transfer

You may send files via email if less than 10MB in size.

FTP Transfer

Please follow these steps for FTP electronic file transfer:

  1. Click on Client Area
  2. Click on the FTP link
  3. Fill out the simple form
  4. Include any notes in the message section
  5. Click the Browse button and locate the appropriate file on your computer, then press Open
  6. When all files have been attached, press the Upload button
  7. When a file has been uploaded, please send an e-mail to your Customer Service Representative listing the file and publisher name.

We will gladly assist you with any questions you may have. Please contact your Customer Service Representative.

File compression

Make sure to “stuff” or “zip” your files to avoid corruption during file transfer.

Links to compression software:

WinZip  Zip PC files
 Zip Mac files

Please feel free to contact our prepress department with any questions.
Incorrect files will delay production and may incur additional costs.


Q: What digital file formats are used internationally?
A: Clean and complete digital files are essential to successful international printing. Our office in Grand Rapids, MI houses a full-service design and file management agency. We even have a digital photo studio in-house. We can receive digital files from virtually any program. Pre-flighting files is always included in your quoted base price.

Q: What is DPI?
*DPI (Dot Per Inch) is the measurement used in the printing and graphics design industry to determine how sharp an image is. Web graphics, online images, etc., are normally created at 72dpi; this low-resolution is great for the Web and the file sizes are very small. When designing graphics for printing purposes, images should be 300dpi or higher. This displays more information (or dots) for every square inch of the image you are viewing. The more dots used, the sharper the image.

Q: What is PPI?
A: PPI is (Pages per Inch) is a measurement of the bulk of paper. The higher the PPI, the thinner the book will be.







Content 8
Your Collection is Worthy of a Permanent Keepsake